How we protect your data
This Policy was last updated on 25th May 2022
For the purposes of all applicable data protection laws (including the General Data Protection Regulation (Regulation (EU) 2016/679) as incorporated into UK law (UK GDPR) and the Data Protection Act 2018), the data controller with responsibility for your personal data is Space32. This Policy applies to personal data obtained by us through your use of our website at Spacethreetwo.com (“Website”) including when you register as a Space Provider or a Space Seeker (or do so on behalf of a business).
Space32 collects information that, alone or in combination with other data, could be used to identify you (Personal Data), such as your e-mail address, name, physical address or telephone number. Space32 may also collect anonymous information where your identity has been removed (Non-Personal Information). Personal Data does not include Non-Personal Information. We may collect, use, store and transfer different kinds of Personal Data about you which we have grouped together as follows:
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Where we need to collect Personal Data by law, or under the terms of a contract we have with you or a business that you represent, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you or the business that you represent (for example, to provide you with our services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
Space32 will collect your Personal Data in a number of ways, including through:
Information from third parties or publicly available sources.
We collect Personal Data about you from third parties and publicly available sources as set out below:
Space32 collects and uses your Personal Data where the law allows us to. Most commonly, we will use your Personal Data in the following circumstances:
Generally, we do not rely on consent as a legal basis for processing your Personal Data.
We have set out in the Schedule to this Policy, in a table format, a description of all the ways we plan to use your Personal Data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your Personal Data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the Schedule.
We strive to provide you with choices regarding certain Personal Data uses, particularly around marketing and advertising.
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased services from us and you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your Personal Data with any third party for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time[insert email address]. Where you opt out of receiving these marketing messages, this will not apply to Personal Data provided to us in connection with the performance or administration of a contract we have with you or an organisation that you represent.
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Unless a longer retention period is required or permitted by law, we will only hold your Personal Data on our systems for the period necessary to fulfil the purposes outlined in this Policy, or until you request that the information be deleted in accordance with your right of erasure (see "Your rights" section below).
We reserve the right to maintain a copy of your Personal Data for legal, tax or regulatory purposes, but in such event, we will do so only as long as necessary to fulfil those legal, tax or regulatory purposes. Otherwise we will hold your Personal Data for a period of 12 months after our last contact.
In some circumstances we will anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. If you are a Space Provider or a Space Seeker, we will also anonymise your Personal Data and create a profile for you on our Website to market opportunities for you. Your profile will be used to identify a match with other Space Seekers or Space Providers.
We may share your Personal Data with the third parties set out below for the purposes set out in the table in the Schedule to this Policy:
We may also share your Personal Data with other third parties when we have your explicit consent to do so; or when we determine that disclosure is required to protect the rights, property, or personal safety of Space32 and/or users of the Website, or to respond to lawful subpoenas, warrants, or requests by public or regulatory authorities, including requests by law enforcement authorities.
We do not transfer your personal data outside the UK and the European Economic Area (EEA).
The Website uses "cookies" to help you personalise your online experience. A cookie is a text file that is placed by us or our remarketing partners on your hard drive by a web page server. Our cookies do not run programs or deliver viruses to your computer. Cookies are uniquely assigned to your computer, and can only be read by a web server in the domain that issued the cookie to your computer.
One of the primary purposes of cookies is to provide a convenient feature to save you time. The cookie tells the server that you have returned to a specific page. For example, if you personalise the Website pages, or register with the Website, a cookie helps the Website recall your specific information on subsequent visits. This simplifies the process of recording your Personal Information, such as your billing address or site preferences. When you return to the same Website, the information you previously provided can be retrieved, so you can easily use the Website features that you customised.
Strictly necessary cookies. These are cookies that are required for the operation of the Website. They include, for example, cookies that enable you to log into secure areas of our Website or make use of e-billing services.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Website when they are using it. This helps us to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to the Website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to the Website, the pages you have visited and the links you have followed. We will use this information to make our Website more relevant to your interests and for remarketing as described below.
If you do not want to receive cookies, you can usually choose to opt-out by modifying your browser settings to decline them. If you choose to decline cookies, you may not be able to access all or parts of, or to fully experience the interactive features of, the Space32 services or web pages you visit.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. This site also provides details on how to delete cookies from your computer.
Space32 is committed to taking reasonable and appropriate steps to protect the Personal Data that we hold from being misused, accidentally lost, or accessed in an unauthorised way, altered or disclosed. We do this by using a range of technical and organisational measures including measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your personal information, please let us know immediately. We will notify you and any applicable regulator of a breach where we are legally required to do so.
In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know.
However, while we do our best to protect your Personal Data, we cannot guarantee the security of all data which is transmitted to the Website or to another website via the internet or similar connection. If we have given you (or you have chosen) a password to access certain areas of the Website, please keep this password safe.
Under data protection laws, you have various rights in relation to your Personal Data, such as the rights of access, rectification, restriction, objection, portability, and erasure. Please note that these rights are subject to certain limitations set forth in applicable law. You have the right to:
To exercise these rights, please contact u (via the contact details set out below). We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of applicable laws. Please note that we may keep a record of your communications to help us resolve any issues you raise.
You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You have the right to file a complaint at any time with the UK Information Commissioner's Office, the UK supervisory authority for data protection issues (www.ico.org.uk). However, we hope that you'll attempt to resolve the complaint with us first. Please contact us for more information.
We do not intend to solicit or collect Personal Data from children. If you believe a child or yours has supplied Personal Data to us, please contact us to have the data removed and to terminate the child's account.
We keep our Policy under regular review and will occasionally update this Policy to reflect company and customer feedback. Space32 encourages you to periodically review this Policy to be informed of how we are protecting your Personal Data.
It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if your Personal Data changes during your relationship with us.
Space32 welcomes your comments regarding this Policy. Please contact us at email@example.com, or write to us at:
Verulam Point, Station Way, St Albans, Hertfordshire, United Kingdom, AL1 5HE